Administrative Coordinator

Location: North Billerica, MA

Job summary

The Administrative Coordinator provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Essential duties and responsibilities

  • Answer phones and greet visitors
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Provide information by answering questions and requests
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Sort and distribute mail
  • Keep office supplies stocked
  • Order catering for meetings
  • Event planning
  • Account contact for travel agency, local hotels and other travel related contacts
  • Assist HR Manager with administrative tasks

Other duties and responsibilities

  • Handle sensitive information in a confidential manner
  • Work in partnership with other support personnel, management and customers

Skills and knowledge

  • Excellent time management skills and ability to multi-task and prioritize work
  • Able to work independently addressing the best way to handle specific tasks
  • Good English verbal and written skills are a must
  • A wide degree of creativity and latitude is expected
  • Proficient in Microsoft Office Word, Excel and PowerPoint; knowledge of Visio a plus

Education and experience

  • Associates or Bachelor degree in related field
  • 5+ years experience in administrative support role

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